Heirroom

> プライバシーポリシー

プライバシーポリシー

Oriental Coffee Ventures Inc. (hereinafter referred to as the “Company”) shall handle personal information (meaning personal information as defined in Article 2-1 of the Act on the Protection of Personal Information (hereinafter referred to as the “Personal Information Protection Act”); the same shall apply hereinafter) in accordance with this Privacy Policy.

1. Basic Policy

The Company shall comply with the Personal Information Protection Act, establish an organizational structure, and endeavor to protect personal information appropriately.

2. Appropriate Acquisition of Personal Information

When acquiring personal information, the Company shall do so in an appropriate and fair manner. The Company shall not acquire personal information of persons requiring special care unless it has acquired prior consent or is permitted to do so by laws and ordinances.

3. Appropriate Use of Personal Information

The Company shall not use the personal information it has acquired in ways that may encourage or induce illegal or unjust acts or in other inappropriate ways, and the Company shall adhere to the appropriate use of personal information in accordance with the purpose of use

4. Implementation of appropriate security control measures

In regard to personal information held by the Company, the Company shalltake necessary and appropriate security control measures to preventunauthorized access, falsification, leakage, loss, or damage, etc., including the appointment of a Personal Information Manager, employee training, access control, information access restrictions, and measures to prevent unauthorized access. If you have any questions regarding security control measures, please contact the help desk given in Section 11.

5. Purpose of Use

The Company shall use personal information for the following purposes. In cases where there is a reason permitted under the Personal Information Protection Act or other laws and ordinances, the person (meaning the “person” as defined in Article 2 of the Personal Information Protection Act ; the same shall apply hereinafter), the Company shall not use personal information for purposes other than those listed below, except in cases where the Company has obtained the consent of the individual or where the purpose of use has been notified and publicly announced separately. If the terms of use, etc. of the services provided by the Company stipulate the purpose of use of personal information separately, such purpose of use shall also be included.

Type of Information	Purpose of Use
Customer and User Information	For personal identification purposes in the provision of “Heirroom” and other services of the Company(hereinafter referred to as the “Company Services”) To provide Company Services To provide information on Company Services To create data that cannot be used to identify individuals, such as statistical data To analyze and classify acquired customer information and user information and improve Company Services(including monitoring and countermeasures etc. against fraudulent activities) To analyze the attributes and preferences, etc. in acquired customer and user information,, and to display content and advertising, etc. of Company Services or third-party services optimized for such attributes and preferences, and to send messages by e-mail, social media, online chat, and through browser notifications, etc. To conduct prize competitions, campaigns, etc. To research and develop new Company services To send advertising e-mails such as e-newsletters, and to send direct mailing messages To investigate and respond to acts prohibited by the contract, terms of use, etc. To accurately ascertain the content of inquiries and respond to them by sending replies and further information, etc. To carry out the Company' Customer Success and Customer Support operations To distribute behavioral targeting advertisements using advertisement distributors such as Google and Yahoo! The Company shall use this information to ascertain the tastes and preferences of its customers. To analyze attribute information, behavioral history, etc. obtained by the Company in order to understand customers' interests and preferences, etc. For purposes incidental to the above purposes
Employee Information	For labor management and internal procedures To pay salaries, bonuses, etc. For business communication To submit notifications and reports to government agencies, such as for preparing withholding tax certificates for employment income, etc. To investigate and respond to acts prohibited by employment regulations and employment contracts, etc. For purposes incidental to the above purposes
Job applicant information	To contact job applicants for interviews, scheduling, etc., and to notify them of interview results To implement onboarding procedures For purposes incidental to the above purposes
Subcontractor information	For business communication To pay business consignment fees, etc. To perform clerical work related to the preparation of payment records for remuneration, fees, contracts, and monetary awards To investigate and respond to and preferences, etc. For purposes incidental to the above purposes
Shareholder information	For shareholder management in accordance with the Companies Act and preferences, etc. To notify and contact shareholders To submit notifications and reports to government and municipal offices For purposes incidental to the above purposes

6. Provision of Personal Information to Third Parties

The Company shall not provide personal information to third parties, except as permitted by the Personal Information Protection Act or other laws and ordinances. The Company shall use the personal “My Number” and specified personal information (i.e., personal information that includes the personal “My Number”) only for administrative purposes as permitted by laws and ordinances, and shall not provide such information to any third party, except as permitted by laws and ordinances.

7. Provision of Personal Information to Overseas Third Parties

In the event that personal information is provided to an overseas third party in accordance with the provisions of laws and ordinances, the Company shall take necessary measures such as providing information.

8. Outsourcing of Handling of Personal Information

The Company may outsource the handling of personal information to outside parties to the extent necessary to achieve the purpose of use. In such cases, the Company will implement necessary and appropriate supervision by contractual or other means to ensure that appropriate security measures are implemented.

9. Anonymized Information and Pseudonymized Information

The Company shall handle anonymized information and pseudonymized information (“anonymized information” and “pseudonymized information” as defined in the Personal Information Protection Act) in accordance with laws and ordinances.

10. Requests for Disclosure, Correction, Etc. of Personal Information

If the Company is requested to disclose, correct, add to, delete, suspend use of, or erase personal information, or to suspend provision of personal information of to a third party, the Company shall respond to such request in accordance with the Personal Information Protection Law after confirming the identity of the person making the request. If you wish to make such a request, please contact the help desk given in Section 11.

11. Help Desk for Enquiries

If you have any questions regarding this Privacy Policy or any of the above requests, please contact the following

12. Use of Cookies and Google Analytics

The Company uses cookies. It is possible to use browser settings to restrict the use of cookies, but please bear in mind that if the use of cookies is restricted, the functions that can be used on the Company’s services and websites may also be restricted. In addition, the Company uses Google Analytics to monitor the usage of its website. For more information on Google Analytics, including data collection and processing methods, please refer to the following URLs.

https://marketingplatform.google.com/about/analytics/terms/jp/https://www.google.com/intl/ja/policies/privacy/https://www.google.com/intl/ja/policies/privacy/partners/

13. Changes to This Privacy Policy

The Company may make changes to this Privacy Policy as necessary.

14. Name, address and name of representative of business operator handling personal information

Oriental Coffee Ventures Inc.

N&E Bldg 7F, 1-12-4 Ginza, Chuo-ku, Tokyo

Representative Director, Ryosuke Maruyama

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